1. Know what you print
Check the meter readings on your current machines for a few months. You can’t right-size what you haven’t measured.
2. Right-size the machine
An oversized copier costs more to rent or buy; an undersized one breaks down and slows people down. Match the speed and recommended monthly volume to your needs. See how fast a copier you need.
3. Make black-and-white the default
Colour pages cost more to produce. Set mono as the default in every printer driver, and let staff choose colour when it helps.
4. Print double-sided
Duplex printing can halve the paper used on multi-page documents. See how much you could save.
5. Use quotas and card sign-in
Quotas cap printing by user or department, and card sign-in means jobs print only when someone collects them, so forgotten printouts aren’t wasted. Both are supported on the Sindoh D7500 and D5000 Series.
6. Scan instead of copy
Scanning to email or a shared folder uses no paper or toner, and documents are easier to find later.
7. Pick a plan with everything included
Toner, call-outs and parts billed separately make costs hard to predict. Ask any supplier, including us, to list exactly what a plan covers. Read what affects rental cost, or get a quote.