The problem with shared printers
On a shared printer, payslips, contracts and medical letters can sit in the output tray for anyone to pick up. Most leaks are not hacking, just pages collected by the wrong person.
Card authentication
With card authentication, staff tap their ID card at the printer and only then do their jobs print. Pages never wait unattended. The Sindoh D7500 and D5000 Series support it.
Quotas
Quotas set print limits per user or department. They reduce waste and help control costs, especially for colour.
Good habits that help
- Collect printouts straight away.
- Scan sensitive documents to a secure folder instead of copying them.
- Shred printed copies you no longer need.
- Keep the printer’s software up to date, and change default admin passwords.
Need help setting this up?
Ask us about card authentication and quotas on the D7500 and D5000 Series. Talk to us.